Rules & Regulations

Exhibits are subject to the guidelines and regulations written below. All matters and questions not covered by the below are subject to the decision of World Market Center, Las Vegas (WMCLV). The below may be amended at any time by International Market Centers (IMC) and all amendments or additions that may be implemented shall be equally binding on all parties. IMC will notify the Exhibitor of any and all material changes to these General Rules and Regulations.
Adherence to these guidelines and regulations is essential to having an orderly, fair and safe Market. Please read each section carefully.

For questions regarding the guidelines listed below, please contact:

Hold Harmless Policy: All Show Attendees and Exhibitors hereby agree to release and hold harmless CHA Show Management, its employees, vendors, agents, contractors and owners from any and all alleged an/ or actual liability, claims, actions, lawsuits, damages, or losses, of any kind (“Claim”) which arise out of or result from attendance and at and participation in the event, including but not limited to property damage and personal injuries, whether or not foreseeable.

Early Teardown | Dismantle of Booth: The early dismantle of any exhibit or packing of product samples on the show floor prior to scheduled move-out time is strictly prohibited. Please reference Targeted move-in and move-out information schedules in the Booth Package and General Contractor Information. IMC and the Las Vegas Market Logistics Department will maintain control of the process and have priority at the loading areas at all times. As a courtesy to the other exhibitors and for the respect & safety of our buyers/exhibitors who are conducting business on the show floor, it is vital that exhibitors do not begin tearing down or dismantling their booth prior to the official closing of the event.

Exhibit Area: All exhibit structure components and materials must remain within the confines of the leased space. Please make every effort to keep unfinished products or back of display materials from facing the aisles and/or your neighbors. No signs or decorative materials may protrude into the aisles or encroach upon neighboring exhibits (including in-line back walls). All materials/products must be contained within the booth and may not be posted or distributed anywhere else in the facility.

Exhibit Construction Materials: All materials used in construction or decoration MUST BE CERTIFIED AS FLAME RETARDANT. If requested by the Fire Marshal, a sample must be available for testing. This includes carpet, drape and all types of exhibit display materials. A flame proofing certificate should also be available for inspection by the Fire Marshal, if requested.

Exhibit Display Walls: All exhibitor-provided display hard walls must be fire rated and meet Class 1 flame spread. A certificate of proof must accompany the display wall product. This applies to all types of display walls including wood fabricated walls. Wood fabricated walls must have a visible wet stamp.

Wood Flooring: All wood flooring must meet Class 1 flame spread. A certificate of proof must accompany the product. If you are providing and installing this type of flooring, you must contact IMC in advance.

Oilcloth, tar paper, sisal paper, nylon, orlon and certain other plastic materials cannot be made flame retardant and their use is prohibited. Exhibitors should dispose of any waste products they generate during the exhibition. Painting and spraying toxic or flammable substances are not permitted. This includes the use of liquids, compressed air, toxic chemicals and open flames. Crates, cardboard boxes and display cases are not to be stored within the booth or behind the booth during the show.

Building Specifications: Electrical Panels - all areas in front of electrical panels must be kept clear for 36” per OSHA-NEC regulations. Unrestricted access is required for fire extinguishers, strobe lights, emergency exit signs and fire hose cabinets on columns or walls. Space on and around these areas must be kept clear for 36”.

Canopies & Ceilings: If you wish to feature canopies or ceilings within your exhibit space, plans must be submitted to IMC no later than 60 days (Friday, June 26, 2020) prior to move-in for review and approval. Please contact IMC Operations at opsservices@imcenters.com.

Booth Floor Plans: To submit your booth plans in advance, please contact Fern by: CLICK HERE to be taken to Fern’s (login required) exhibitor portal or by email at lasvegas@fernexpo.com.

Damage to Building Structures: Exhibitors will be held responsible for any damage or modification to any surface, including but not limited to: walls, columns, ceilings, and floors.

Exhibitor Appointed Contractors (EAC): Exhibitors may employ the service of independent contractors to install and dismantle their display, provided the Exhibitor and the contractors comply with the requirements listed in the Exhibitor Service Manual.

The Exhibitor is responsible for ensuring that the EAC submits all required forms by the deadline date.

CLICK HERE to be taken to Fern’s (login required) exhibitor portal or by email at lasvegas@fernexpo.com.

All contractors, other than the official contractors of International Market Centers, must file with IMC a certificate of liability insurance showing proof of general liability. The Exhibitor Appointed Contractor form must be signed and submitted by the exhibitor no later than Monday, August 10, 2020.

Exhibitor Appointed Contractors must furnish IMC all names of onsite personnel who will be working on the exhibit floor. All personnel must have a badge and wear identification badges on the show floor. ALL EAC personnel must check in at the EAC check-in desk located in Building A, dock area. Refer to Move-In/Move-Out info for days & hours of Move-In.

Food & Beverage Preparation: The use of heating devices (open or closed), flammable gas or compressed air for purposes of food/beverage preparation is not allowed.

For catering options within your exhibit space, please contact:
Centerplate | Christine.kendzora@centerplate.com

Halogen Lighting: All electrical services are provided through Edlen. Edlen is partnered with fern and is the exclusive provider of electrical services and requires all halogen lights to have a safety lens or shield over the lamp/bulb. For the Fern services and order forms, CLICK HERE.

Age Requirement: As Las Vegas Market is a trade only event, children under the age of 12 will not be allowed on the floor. No strollers allowed. Nursing mothers entering the exhibit area must carry the nursing child in a harness or backpack. Mother’s Lounge is located in Building C, 1138.

Live Animals: Live animals are prohibited on the property with the exception of those in compliance with the American with Disabilities Act.

Weapons: No firearms or weapons of any kind are permitted on any International Market Centers property.

Balloons & Inflatables: Balloons and inflatables of any type are not permitted in World Market Center Las Vegas.

Booth Height Regulations: The Cubic Content Rule will apply to all booths. This will allow the exhibitor to build or place display materials throughout their booth space to the maximum allowable height of 8’. In addition, these booth height restrictions must meet all safety parameters as mandated by World Market Center Las Vegas and Fern.

Please Note - The height restriction in all inline booths is 8’ high and 16’ high for island booths. Should any items exceed 8’, a request to Market Operations will need to be submitted no later than 60 days prior to Move-In. Please contact Operations at opsservices@imcenters.com. All island booths have a height restriction of 16’ high. Any expenses incurred due to the removal of height restricted fixtures/product will be the Exhibitor’s responsibility.

To discuss your booth plans in advance, please contact Fern:
Fern (login required)| lasvegas@fernexpo.com

Hand Carry: A hand carry item is an item such as a pillow, a lamp, small accessory, that can be carried by one person, by hand, without the use of a handcart or dolly. The use of hand-pushed dollies, handcarts, flatbeds and forklifts is not allowed, and access to loading docks/freight doors is not available for personal unloading. WMCLV personnel will have sole responsibility in determining the loading and unloading procedures at all facility docks. Please remember that material handling is included in your booth package as a part of your lease and/or contract.

Home Consignment: All Home Consignment companies will be subject to the same show rules, regulations and policies as EAC’s (Exhibitor Appointed Contractors). All Home Consignment organizations must comply with all show rules, regulations and policies as stated an published by World Market Center Las Vegas and Fern as described and published in the Exhibitor Service Manual. All Home Consignment companies and their subcontractors will be required to submit Liability Insurance and follow the same guidelines as other EAC’s. Please refer to the EAC rules and regulations. You may also donate your items to Opportunity Village, World Market Center Las Vegas’ local charity partner that will be on-site throughout the duration of Market, as well as during move-in & move-out.

Fern (login required)| lasvegas@fernexpo.com

Merchandise Release Form: Any hand carry (small) product being removed from the exhibit hall as a result of a sale or donation, other than product/exhibit goods covered by a Bill of Lading, will require completion of a Merchandise Release Form. This form will be collected by Security at the point of exit. Merchandise Release Forms may be obtained from Services Managers and will be given only to exhibitors wearing a valid exhibitor badge. This form is to be filled out completely by the Exhibitor before giving to the Purchaser. Products (large items, couches, chairs, tables, etc.) that require a Bill of Lading (BOL) or a Merchandise Release Form, are not permitted to leave the show floor until after the show has closed for the day, Sunday - Wednesday after 4pm. This policy will be strictly enforced.

Music: Exhibitors may use sound systems in their booths so long as the noise level does not disrupt business activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the exhibitor’s own exhibit space and not towards the aisle. Sound and noise should not exceed 85 decibels. WMCLV reserves all rights to restrict the use of sound systems if for any reason sound levels become objectionable or otherwise detract from normal business activities.

“No Freight” Aisles: By order of the Las Vegas Fire Department, there are certain aisles throughout the show floor which have been designated as “No Freight” Aisles. These aisles must be kept clear of crates and exhibit materials during move-in and move-out. The purpose of the “No Freight” Aisles is to expedite freight movement, the removal of empty crates, and to provide emergency access at various points on the floor.

Open Flame: No open flame devices or pyrotechnic devices shall be used in World Market Center Las Vegas.

Product Donations: If you wish to donate product to Opportunity Village or Habitat for Humanity (World Market Center Las Vegas’ preferred charitable organizations), we will provide resources at show site for you. For accountability purposes, security and identification, all donated items will have to be tagged by the Exhibitor.

Photos & Videos: The use of Still Photography (cameras), Cell Phone cameras and Video Processing is prohibited on the exhibit floor, meetings rooms and foyer lobby at all times. This applies to both attendees and exhibitors. Violators will be required by Security to discard any film used on the floor, including deleting any photos on a cell phone or digital camera. Las Vegas Market’s official Photographer contracted by WMCLV is exempt from this rule. Management reserves all rights to prohibit access to the event to anyone caught violating this rule.

Rug Racks: All rug racks will require manufacturer shop drawings and specifications that must be provided to World Market Center Las Vegas no later than Friday, July 10, 2020. Each rug rack will require inspection by a construction inspection agency provided by WMCLV.

Food Sampling: Southern Nevada Health Department requires that every exhibitor that is distributing non pre-packaged food, must fill out the Application for Food Preparation. Forms provided by IMC are located HERE due no later than Monday July 6, 2020.

To submit your AFP Forms please contact:
Centerplate | Christine.kendzora@centerplate.com

Security: World Market Center Las Vegas provides general perimeter security during move-in, show days and move-out. However, dedicated security for an individual booth and its contents is the responsibility of each Exhibitor.

Signs: IMC will provide each booth with a Booth ID Floor Sticker featuring the Exhibiting Company’s Name and Booth Number. Signage within the exhibitor’s booth must adhere to the 8’ height limitation. Hanging signs are not permitted.

Smoking: Smoking is permitted in designated outdoor areas only. Smoking in the Buildings and Sky bridges is prohibited at all times.

Storage: Storage of any kind (including empty containers) is prohibited in or behind exhibit booths as mandated by the City Fire Marshal and WMCLV. Failure to comply may result in a violation fine assessed by the Fire Marshal. Freight Services reserve the right to move such stored crates/boxes to authorized storage area.

Sub-Leasing | Sharing Booth Space: The sharing of booth space is not permitted unless approved in advance by WMCLV. Sub-contracted companies or companies “sharing” a booth do not appear on aisle/directional signs, receive a Booth ID Floor Sticker, nor will they appear in the Las Vegas Market App or on-line Market Planner.

Suit-casing | Soliciting | Advertising | Canvassing: All exhibits shall be confined to the exact space as specified in the leasing contract. The distribution of publications, advertising matter and promotional giveaways must be within said exhibit space. Soliciting or demonstrating by an exhibitor must be confined to the exhibitor’s own booth. No exhibits, displays or advertising material of any kind will be allowed in the lobbies or hallways unless approved by WMCLV. Failure to comply with this regulation can or will result in the dismissal from the event. Please report any violations you may observe to any WMCLV staff immediately.

Unsportsmanlike Conduct: Any tampering with, or engagement of corporate espionage in another exhibitor’s booth space or booth property is an automatic violation of WMCLV rules and regulations and will not be tolerated. Failure to comply will result in possible exclusion from future events.

Water Feature Exhibits: All water feature exhibits will be required to provide the following:
- Exact number of water features being displayed
- Total empty weight of each water fixture
- Quantity of water holding capacity (in gallons) of each water feature
*All water feature exhibits will be required to order water fill and drain service through Edlen by 07/03/20.

CLICK HERE to download order form.
Please submit your water feature details to:
Edlen | lasvegas@edlen.com

Coat & Bag: Coat & Bag Check is located north of Building A. Complimentary service is available on Market days.

Customer Services: Services Managers are available on-site to provide customer service to our exhibitors, as well as to assist with the move-in and move-out of Market. Information Desks are stationed at registration in the Expo center and in the lobbies of Buildings A, B & C during Market show hours. Please do not hesitate to stop by or give us a call if there’s anything we can do to help you have a wonderful Market experience! General information questions can also be answered by our fully staffed Call Center at (702) 599- 9621.

Drayage & Material Handling: Please contact Market Logistics for questions or concerns regarding drayage and/ or material handling. An America’s Mart Logistics Representative will be on-site to assist you with your outbound shipping.

tel (702) 599-3332 freightservices@imcenters.com

First Aid: First Aid services are available during the entire Market with stations in each building. In the event of an Emergency, please call (702) 599-3091. Please DO NOT call 911 directly as this could delay our response time.

Rules & Regulation

Hold Harmless Policy

Early Teardown